Author: CMSgt Harper & SMSgt Missel
Source: Original Doc

Table of Contents

 MEMORANDUM FOR (Subordinate's name, rank and SSAN)

FROM:  (Supervisor's Office Symbol)

SUBJECT:  Letter of Admonition or Letter of Reprimand

1.  Select a paragraph from sample offense paragraphs or draft your own language which particularly describes the offense committed, the date and location of the offense, etc.  If the offender committed more than one offense, add additional paragraphs, beginning each with the phrase, "Further (or additional) investigation has disclosed that … "

2.  Your are hereby (admonished (reprimanded).  Add a paragraph from sample reprimand paragraphs or draft your own language telling the individual why his or her conduct was unacceptable and informing the person that such behavior will not be tolerated in the future.

3.  Henceforth I expect your conduct, both on and off duty, to be beyond question or reproach.  I assure you that any future acts of misconduct on your part will be met with prompt and severe administrative or disciplinary action.

4.  You will acknowledge receipt of this correspondence, indicate the time and date you received it, and retain a copy for your files.  You also have the opportunity to respond in writing to the allegation(s) if you desire.

                                                                        (SIGNATURE BLOCK OF SUPERVISOR)

1st Ind (Name and rank of subordinate)

 TO:  (Supervisor's Office Symbol)

 Receipt acknowledged at ________ hours on _________________20____.  I (do) (do not) desire to respond to the above action orally or in writing.  If I do respond, I understand that I must provide my response within 72 hours and that you will attach any written response to the action. 

                                                                        (SIGNATURE BLOCK OF SUBORDINATE)

 Member (did) (did not) respond to the above action in 72 hours.  I have attached a summary of the member's oral response and/or attached the member's written response.

                                                                         (SIGNATURE BLOCK OF SUPERVISOR)

NOTE:  If the subordinate refused to acknowledge receipt, the issuer should note that refusal on the original and the retained copy.