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Letter Factory
Letter of Reprimand
Reason: Article 92-Derelection of Duty |
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Key Points to Writing
- Remember, there the purpose for the documentation.
- Ask for HELP if you need it, otherwise you can hurt yourself, your Airmen &/or unit.
- Use the right words, utilize a resource like Merriam-Webster Online.
- Use a spell checker. (F7 Word)
- Related the Reason for the Discipline to UCMJ
- Do not forget the Privacy Act of 1974 information!
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The following Letter of Reprimand example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
DATE
MEMORANDUM FOR MADE A MISTAKE, AMN,
FR123-45-6789
FROM: 4 XXX/CC
SUBJECT: Letter of Reprimand
1. On Thursday, 30 November 2006, ??? late travel
vouchers were discovered on your desk. These vouchers did not have the recovered
cover letter detailing the reason the vouchers were being held.
2. On Thursday, 30 November 2006, you were formally counseled by TSgt <LNAME>
for this same duty failure. You have also been admonished by MSgt <LNAME> and
MSgt <LNAME2> for late vouchers discovered 26 August 2006 and 5 Sep 2006.
3. Your failure to do your job caused a total of $XXX of late payments. This
amount is $XXX Government Travel Card payments that were made late. Also, $XXX
in member payments were not paid in a timely manner. Due to your negligence the
entire section may not meet the Financial Management Indicator for December
2006.
4. This action is inexcusable and yet it continues. Again, your failure to do
your job as required causes late vouchers against the required ACC & AFAFO
mandate of 95% paid in five days. Not only does your disregard for timely
payments hurt your Travel Team, is also means our customers do not receive their
payments in a timely manner, and possibly Bank of America for GTC payments. Your
actions reflect poorly on the Travel Team as a whole for the <BASE> AFB
community. Not only does it reflect poorly on Travel Pay, but the squadron as
well. Attached is a detailed list of the late vouchers.
5. You are hereby reprimanded for violating Article 92, Failure to obey order or
regulation. I fully expect for this not to happen again. Not only does it
reflect poorly on your ability to perform your job, it also reflects poorly on
the Travel Pay section and the ## Comptroller Squadron as a whole.
6. PRIVACY ACT STATEMENT. AUTHORITY: 10 U.S.C.8013. PURPOSE: To obtain any
comments or documents you desire to submit (on a voluntary basis) for
consideration concerning this action. ROUTINE USES: Provides you an opportunity
to submit comments or documents for consideration. If provided, the comments and
documents you submit become a part of the action. DISCLOSURE: Your written
acknowledgement of receipt and signature is mandatory. Any other comments or
documents you provide are voluntary.
7. You will acknowledge receipt below and return this letter to me within 3
workdays of your receipt. Any comments or documents you wish to be considered
concerning this letter will be included with your response.
LOTS O. PATIENCE, Lt
Col, USAF
Commander
DATE
1st IND, 4 XXX/ XXX
(AMN MISTAKE)
TO: 4 XXX/CC
1. I acknowledge receipt and understanding on ___________. (NOTE: If
member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)
2. I understand that I have until _______ (insert date), which is no
earlier than three (3)
workdays from the date of this letter to provide a response, and that I must
include in my
response any comments or documents I wish to be considered concerning this
letter.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
DATE
2nd IND, 4 XXX/CC
(LT COL PATIENCE)
Member (did) (did not) provide written matters in response to this letter. On
reviewing all of
the evidence I have determined that the member (engaged) (did not engage) in the
conduct noted
above and that, as a consequence:
______ This letter is
not the
appropriate course of action in this case.
______ Will have this letter filed in the members appropriate file(s)
LOTS O. PATIENCE, Lt
Col, USAF
Commander
DATE
3rd IND, 4 XXX/ XXX
(AMN MISTAKE)
TO: 4 XXX/CC
I acknowledge that on _________ Lt Col Patience advised me that she had
considered the
matters submitted by me in response to the above LOR and informed me of her
final decision
regarding same.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
Reminder: Signature lines are 5 spaces below the last line of text.
Comments: All text in blue will need
to be modified.
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