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Letter Factory
Employer Letters for AFRC and ANG
Reason: Employee Time Off for Annual Tour |
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Key Points to Writing
- While writing, remember the purpose of the letter.
- Use the right words, utilize a resource like
Merriam-Webster Online.
- Use a spell checker (F7 Word)
and avoid common misspellings
- Watch Tense Shifts, going from "s" to "ed"
-
Keep the text simple
- Avoid acronyms and jargon, the people reading the letter
are not familiar with it.
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The following Employer Letter example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
DATE
[Rank] [First] [Last]
[Unit name]
[Street Address]
[City], [State] [Zip]
[Employer]
[Street Address]
[City], [State] [Zip]
Dear [Employer]:
Your employee, First Last, is a valued
member of the ###d Fighter Wing, Homestead
Air
Reserve Base, Florida. This year is especially busy for us in the Reserve
component, and as [first name]'s primary employer, we feel than an explanation is necessary as to why
your reservist
might be asking your patience for additional time off in
1995.
As you know, one of our reservists' participation categories is an Annual Tour,
and the reservists
is allotted 15 days per year to accomplish this training. In normal times, the
Wing's annual tour
is scheduled, your reservists participates, and those 15 days away from your
workplace are,
hopefully, painless. This year is different because our Wing is scheduled for a
formal inspection
from our active duty counterparts in October. What makes this of interest to
you? Simply that,
although their participation spans two fiscal years
(FY94 = 1 Oct 94 - 30 Sep 95; FY95 - 1 Oct
95 - 30 Sep 06), we are having to ask many of our key reservists to
accomplish two annual tours
(30 days) in the same calendar year to prepare for, and actually take, this
inspection. Bottom line: Last may be approaching you for some
additional time off to participate during calendar year
1995.
I am aware that the increasing demands of our Wing sometimes puts us in direct
competition for Last's talents. I will never
jeopardize his good standing with you; and I hope you can
understand the balancing act we are forced to make requirements meet demands.
Please
contact me directly at ###-###-#### if
you need further clarification; and thanks in advance for
your support of us in the ###d Fighter Wing.
FIRST M. LAST, Brig Gen, USAFR
Commander
Reminder, Signature lines are 5 spaces below the last line of text.
Comments: All text in blue will need
to be modified.
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